Conference room scheduling and booking solution

A meeting or a conference is a place where individuals meet to discuss a typical theme or an issue. In most cases in a big venture there’ll be different conference rooms or meeting rooms, where these discussions will take place when required by teams. But, the thing we should take into account while utilizing these conference rooms is, scheduling. Since, if several teams want to have meeting at the same time in the same hall then, there’ll be issues like who’ll use the conference room and what will be the allocation criteria, and so forth. That’s where conference room scheduling software come into act.

Whether you are a small shared office or hub with multiple locations, you need to have a meeting room booking solution or a conference room scheduling software in technical terms. That’s, whenever you need a meeting room during a certain hour, the foremost thing you’ve to do is, get into the room management software, and register the meeting room for that time. Meeting room management software helps you to find the free and available conference room to you. Keyword filtering helps you to filter the search results by keywords like, number of seats, at which floor the room is available, catering and equipment’s available or not. This can give clear picture on who’s utilizing the shared space on the specific timing.

Thus, if someone needs the meeting room on a particular day and time, he should book the meeting room in advance, so the system gives first priority. The same applies to a working space or any other kind of resources like, cars, equipment’s, parking fields etc. as well.

Here are some of the best conference room scheduling software that can help you manage the meeting room without last-minute confusions or rush up.

Best Conference Room Scheduling Software to optimize your Workspace

ROOM MANAGER an All-In-On-line scheduling and reservations system for utilization of rooms and equipment’s. You can schedule anything from a ten minute tanning appointment to a full day conference facility reservation. ROOM MANAGER is the perfect solution for businesses of difference size and variety.

But you should note, it is not exclusively a complete room management software, but it justifies your spend, as it has lot of values from booking simple appointments to complex reservations with multiple resources through sites and locations.

ROOM MANAGER – is widely recognized leader with regards to conference room management solutions. ROOM MANAGER comes along with free mobile application available on iTunes and Google Play, which allows you search available meeting rooms.

ROOM MANAGER as most efficient meeting room booking system that simplifies your job. This takes out every day office drifts and has better control over your workplace.

Room Manager PowerApp

Easily build the business apps you need and extend or customize the apps you already use. Room Manager runs on Office 365. With the PowerApps you create a mobile App cross-platform. IOS, Android or Windows Phone based devices can use Microsoft PowerApp from iTunes or Google Play.

After the PowerApps is installed on the client devices like’s phones or tablets, you are ready to go.

All shared PowerApps solutions in your company, like Room Finder, Conference Room Displays and Room Booking, Car Booking, Equipment Booking etc are available for the end-user in your company to connect and use through their mobile devices and tablets.

Wall-mounted iPads or Android tablets and devices are a convenient way to display meeting Information. By using Room Manager with PowerApps you can use your own devices. (ROOM MANAGER does not sell any devices. You use your own devices).

Use an IPhone to connect to the Room Manager Room Finder App and use the solution for finding and booking available rooms.

All data is synchronized with the Room Manager lists on SharePoint Online.

The Reasons Why We Love Conference PowerApps it’s it beauty and low coding development. Customizations and branding can be done by our customer’s easily.

Room Manager Visitor Management

There’s no doubt in the fact that most organizations attract large numbers of visitors. Modern, growing companies are always concerned with keeping their physical and logical data secure. Dependent upon a few security guards and sign-in sheets does not ensure security of your premises. Gone are the days when registers were used for visitor sign-in process. When considering premises protection, it’s significant to get a system that may provide records through the premises effectively. A fully automated visitor management solution offers more versatile, effective and easy-to use visitor management system.

What’s Visitor Management System?
Before relying on features of visitor management system, let’s get a fair idea of what visitor management system exactly means and why businesses need to control their premises with a visitor management system. It refers to tracking every visitor entering the premises and the gear they’re carrying. Visitor Management Solution was designed to address security and safety of physical, intellectual and human capital. A visitor management system is efficient enough to provide security in the entire premise. Simply by utilizing a solution that allows your visitors to pre register their visit and enter all the relevant details during the time of pre registration, you can rapidly process their details pertaining to the visit.

Notifications for Better Preparedness: When the visitor gets pre-registered, a SMS notification or email is sent to the host with necessary details. This ensures quick check-in process when the visitor arrives at the facility. A notification is also sent to the host when the visitor checks-in to the premises, permitting them to know about the visitor’s arrival.

Visitor Pass Creation: Visitor Management System offers options to create either an e pass with access rights or a paper pass for visitors with information such as visitor name, photograph, contact details, organization name and optional a bar code for easy sign out once the meeting is finished.

By enrolling a visitor’s credentials or RFID Card, you can permit visitors to access only scheduled and selected areas. Maintain Visitor Database: Staying abreast with the visitor database is significant to mark frequent visitors. To prevent entry of the same user details each time and save time, visitor management keeps database of past visitors. This helps creation of visitor pass rapidly, as the security person is simply required to recover the visitor info from the past records, get rid of the need of reentering the data in the process. Live Status of Visitors: To improve visitor management security, visitor dashboard panel shows current status of all of the visitors

Room Manager Outlook Add In

Conference Room Display

Whether you are moving into a brand new space or upgrading your existing setup, choosing the right display choices for your conference room is an essential decision. This will not only equipment be used for internal meetings and communications, but perhaps also for presentations to customers and partners. Make certain that you are putting your best of you while getting the technology that’s up to the task. Based on your needs and budget one of these options may immediately stand out from the rest for you, but overall here are the main options to consider:

Your staff or guests can sign in right into the meeting room. See the how long the meeting room is available, extend the meeting and the meeting before the reservation end time.